Staff Events with Precision

Coordinate large teams across multiple venues and shifts. From conferences to weddings, ensure every event is perfectly staffed with the right people.

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75%

Faster shift filling

10K+

Events Staffed

98%

Response Rate

4hrs

Saved Per Week

Why Events Teams Choose HeyTeam

Purpose-built for the unique challenges of event staffing.

Multi-Venue Coordination

Manage staff across multiple venues and events simultaneously. See availability at a glance and fill shifts in seconds.

Instant Team Communication

Send shift notifications via SMS or email. Get instant confirmations and manage last-minute changes effortlessly.

Last Minute Staffing

Fill urgent gaps quickly with smart availability matching. Broadcast to qualified staff and get instant responses.

Location Based Scheduling

Assign staff based on proximity to venues. Reduce travel time and costs while improving punctuality.

★ ★ ★ ★ ★

HeyTeam has completely changed how we staff events. No more panicking when someone drops out last minute - replacements are found in minutes. Our setups run smoother than ever.

Olivia Grant

Event Operations Manager

★ ★ ★ ★ ★

The instant responses through SMS have been a lifesaver. Instead of chasing staff all day, HeyTeam gets us confirmations fast and keeps everyone aligned. It’s the calmest our team has ever been.

Gurdip Assi

Event Coordinator

★ ★ ★ ★ ★

For big weddings and corporate events, staffing used to be chaos. HeyTeam’s AI picks the right people based on skills and distance, so we start on time and avoid last-minute disasters.

Mia Lawson

Events Manager

Everything You Need for Event Staffing

Multi-venue dashboard

Instant SMS notifications

Availability Calendar

Skill-based filtering

Shift confirmations

Team messaging

Calendar invites

PDF rotas

Contact Management

Run Your Events From Your Phone

HeyTeam is a Progressive Web App (PWA) - meaning it works beautifully on any device. Install it on your phone, tablet, or computer for a seamless experience.

SMS and Push Notifications

Get instant alerts for new messages and responses.

Works Offline

Access your roster and contacts without internet.

Native Experience

Install as an app on any device.

Quick Actions

Send messages and update availability on the go.

Common Questions from Builders and GCs

How does the shared worker pool work?

When your own roster doesn't have the trade or capacity you need, HeyTeam lets you broadcast to available workers from other contractors in the HeyTeam network. Workers are verified and trade-tagged. You only pay for the SMS used — no placement fee, no agency margin.

We use different trades across different sites. Can HeyTeam handle that?

Yes. Each worker on your roster is tagged with their trade, skills, and certifications. When you need to fill a role, HeyTeam only contacts workers with the matching trade — so you never send a joiner to a groundworks job.

Our sites have terrible signal. Will HeyTeam still work?

The app works offline and syncs when signal returns. For inbound notifications (new jobs, schedule changes), SMS backup fires automatically when the app can't reach a worker. Rural sites, basements, and plant rooms are covered.

Can subcontractors confirm availability without downloading anything?

Yes. Workers can confirm via the HeyTeam app (recommended) or simply reply to an SMS. For subbies you use occasionally, SMS means zero friction — no account, no download needed.

How is pricing structured for general contractors?

You pay per admin user — site managers, project coordinators, and directors who manage the schedule. Workers and subbies on your roster are unlimited and free. A 4-admin GC firm pays £156/month.

We already use Buildertrend for project management. Can HeyTeam complement it?

Yes. HeyTeam handles crew coordination — finding workers, confirming attendance, and tracking who's where. Buildertrend handles project financials and scheduling. They complement each other without overlap.